After a purchase order has been awarded to a vendor, four steps remain before a transaction is completed.
- Delivery and acceptance of goods or services to the using agency
- Report verifying receipt of goods or services by using agency
- Invoicing by the vendor
- Payment by the City
The vendor receives payment from the City after delivery and acceptance of the goods, commodities, or services. After the vendor has submitted an original and one copy of an invoice for goods or services, the invoice is matched with the City's receiving report and a copy of the purchase order. The City Finance Department then issues a check for the amount due to the vendor. Correct invoices are usually paid within 14 days of receipt.